Free Invoice Generator
Create, customize, and export professional invoices in minutes with our free invoice generator. Preview live and download a clean PDF in seconds, no sign-up required.
The invoice generator creates a professional PDF invoice from a form you fill in directly in the browser. Pick a design template, set currency and date format, enter seller and buyer details, add line items with tax rates, and download the result. Free, no sign-up, no watermark. Optional account saves invoices in folders for edits and resends. Operated in the EU under GDPR.
What the Invoice Generator Does
The generator is a structured form plus a live PDF preview plus an export step. As you type, the preview updates immediately so what you see is what the buyer receives. The form covers everything a legally usable invoice needs: a unique invoice number, issue date, due date, seller details, buyer details, itemized line items with quantity and unit price, tax rate per line, subtotal, tax total, and grand total. Totals are computed automatically as you edit; you do not maintain a separate spreadsheet alongside.
The output is a single PDF file. PDF is the universal format for invoices because every accounting tool, every email client, every print pipeline, and every government portal accepts it without question. The generator produces a clean, vector-based PDF that prints crisp at any size, retains its embedded text (so the buyer can copy invoice numbers out of it), and opens correctly on Windows, Mac, Linux, iOS, and Android without conversion.
Document Types
- Invoice: the standard billing document, used after work is delivered or goods are shipped. The buyer treats it as an immediate payment request.
- Quotation: the pre-sale document, used to communicate price and scope before the buyer commits. Same layout, different document label, and no payment request implied.
Switch between the two with a single dropdown. The fields and totals work identically.
Design Templates
Six design templates, all readable, all professional, none gimmicky:
- Classic: neutral, traditional invoice layout. The safest choice for unknown audiences.
- Blue Accent: classic structure with a blue header band. Adds brand color without changing the data hierarchy.
- Minimal: pared-back layout with generous whitespace. Suits design-conscious freelancers and agencies.
- Stripe: SaaS-style monospaced label rows. Looks like the receipts SaaS tools send.
- Bold Header: oversized seller name at the top. Useful when the seller brand is the main signal.
- Elegant Border: framed layout with subtle decorative borders. Suits formal contexts and printed delivery.
All templates produce the same data fields; only the visual presentation differs. Switch templates at any time without re-entering data.
Currency, Date, and Number Formats
The generator supports 40+ currencies including EUR, USD, GBP, CHF, JPY, AUD, CAD, ISK, SEK, NOK, DKK, PLN, CZK, HUF, RON, and most other widely-traded units. Pick the currency that matches your billing arrangement; the symbol and code appear on every monetary line of the output.
Date format options: MM/DD/YYYY (US), DD/MM/YYYY (Europe), DD.MM.YYYY (German-speaking countries and most of Eastern Europe), YYYY-MM-DD (ISO 8601, neutral and unambiguous). Number format options cover the thousand separator and decimal separator combinations used across Europe and North America (1,000.00 / 1.000,00 / 1 000.00 / 1000.00 / 1000,00). Match the format to the buyer's region for unambiguous reading.
Tax, VAT, and Totals
Each line item carries its own tax rate. The generator calculates the per-line tax, sums it into a tax total, and adds the subtotal to produce the grand total. Mixed-rate invoices (some lines at 21%, some at 0% reverse charge, some at a reduced rate) are supported directly: just set the rate per line. If the buyer is a VAT-registered business in another EU country, validate their VAT number against the official EU system using the VAT checker before issuing the invoice; if validation passes, you can apply reverse charge with confidence and the buyer accounts for the VAT in their own country.
What Belongs on a Proper Invoice
Beyond the data the generator collects automatically, a few items deserve checking before export:
- A unique, sequential invoice number that you can reference in future correspondence and tax filings.
- The seller's full legal name, registered address, and VAT number (where applicable).
- The buyer's full name, address, and VAT number (for B2B cross-border invoices).
- Issue date and due date.
- An itemized description of services or goods, with quantity, unit price, and total per line.
- Subtotal, tax breakdown, and grand total.
- Payment terms (net 14, net 30, etc.) and accepted payment methods.
- For reverse-charge cross-border EU invoices: an explicit note, for example "Reverse charge, Article 196 VAT Directive."
The detailed proper invoice checklist covers per-country requirements; consult it the first time you invoice into a new jurisdiction.
Saving, Editing, and Reusing Invoices
Use the generator anonymously and you produce a PDF without any account or stored data. Create a free account and you unlock the My Invoices workspace: invoices are saved as editable records, organized into folders, and can be reopened months later to edit, duplicate, or resend. This matters for recurring clients (duplicate last month's invoice, change the dates, send), for editing typos discovered after sending, and for keeping a year-end record without a separate spreadsheet. Account creation requires email only; no payment information, no plan tier.
Privacy and Data Handling
The form runs in your browser; the PDF is rendered locally before download. Without an account, no invoice data is stored on the server at all. With an account, invoices are saved encrypted at rest in EU-based infrastructure operated under GDPR. There is no advertising, no tracking of invoice content, no data sharing with third parties. To delete saved invoices, delete them individually or close the account; both options remove the data permanently.
When to Pair With Other Tools
Before issuing a cross-border EU invoice, run the buyer's VAT number through the VAT checker; reverse charge depends on a verified VAT registration. Before invoicing into a new EU country, check the EU e-invoicing requirements page to see whether that country mandates a specific format (Italy's SDI, France's Chorus Pro and PPF, Poland's KSeF, Germany's Wachstumschancengesetz B2B rollout). For mandate-driven workflows, a plain PDF may not be enough.
Frequently Asked Questions
Yes. Free with no sign-up, no rate limits, no watermark on the PDF, no premium tier with features held back. The optional account is also free and only stores invoices you choose to save. There is no paid plan to upsell you to.
No. Open the generator, fill the form, click export, and the PDF downloads to your machine. Nothing is stored server-side without an account. The account only matters if you want to save invoices for future editing, duplication, or resending; without it, the generator works as a stateless one-shot tool.
Yes. 40+ currencies are supported, including EUR, USD, GBP, CHF, JPY, AUD, CAD, ISK, SEK, NOK, DKK, PLN, CZK, HUF, RON, and most other widely-traded units. EU rules allow invoices in any currency, but the VAT amount must also be expressed in the local currency of the country where VAT is reportable (typically your country of business), using the exchange rate from the European Central Bank or the local tax authority on the invoice date.
Yes. Each line item carries its own tax rate. A single invoice can have some lines at 21%, some at a reduced rate, some at 0% reverse charge, and the generator computes the per-rate breakdown and grand total correctly. This matters for mixed orders (one taxable service plus one zero-rated cross-border service on the same invoice) and for restaurant or retail-style invoices with different tax rates per category.
Set the line's tax rate to 0% and add an explicit reverse-charge note to the invoice (for example, "Reverse charge, Article 196 VAT Directive"). The buyer's VAT number must be visible on the invoice and confirmed as registered. Validate the buyer's number against the official EU VIES system using the BlueInvoice VAT checker before issuing; if VIES does not confirm the registration, reverse charge does not apply and you may need to charge your local VAT rate instead.
Yes. The PDF is vector-based and exports at standard A4 dimensions (210x297 mm). It prints crisp on A4 paper at full size, prints correctly on US Letter with a small margin difference, and renders at correct physical scale in every PDF viewer that respects the embedded page-size metadata. Text is real embedded text rather than rasterized image, so the buyer can copy values out of the PDF for their accounting system.
If you used the generator anonymously, no, the form state is gone once you close the page. With a free account, invoices are saved as editable records in My Invoices; you can reopen, change any field, and re-export a corrected PDF. Best practice for invoices already sent to the buyer is to issue a credit note for the original and a new corrected invoice, rather than silently editing the original; this keeps both parties' accounting clean. The generator supports issuing both.
The generator collects all standard EU invoice fields (seller, buyer, invoice number, dates, line items, tax, totals, payment terms) which cover the legal baseline in most countries. Specific countries impose extra rules: Italy requires e-invoicing through SDI for B2B, France is rolling out Chorus Pro and the PPF for B2B from 2026, Poland mandates KSeF, Germany is phasing in mandatory B2B e-invoicing under the Wachstumschancengesetz. Where a country requires an XML format like Factur-X, ZUGFeRD, or PEPPOL BIS Billing 3.0, a plain PDF is not enough; consult the EU e-invoicing requirements page before issuing in those jurisdictions.
The form runs in your browser; the PDF is rendered locally. Without an account, no invoice content reaches the server. With an account, invoices are stored encrypted at rest in EU-based infrastructure operated under GDPR. No advertising, no tracking of invoice content, no third-party data sharing. Delete saved invoices individually or close the account to remove all stored data permanently.
For cross-border B2B invoices, the VAT checker validates the buyer's VAT number against the official EU VIES system before you apply reverse charge. The EU e-invoicing requirements page tracks per-country mandates, rollout dates, and required formats. The proper invoice checklist covers what each jurisdiction expects on the invoice itself. The My Invoices workspace stores and organizes invoices for editing, resending, and year-end records.